Sponsor & Exhibition Information

Move-In and Out Schedule & Exhibitor Hours

Deliveries - Friday 31 July:

• Exhibitor Goods to be delivered via the loading dock or using Method Logistics.  The TE PAE INCOMING DELIVERY LABEL must be used on all goods incoming.
• A forklift is available for hire to exhibitors and contractors with or without a driver, charged separately on an hourly rate, half day or per lift. Pricing can be found in the Exhibitor Services Menu here 

Move-In for Booth Build & Exhibitors - Saturday 1 August:

• Exhibition Hire Services - Exhibition Build  - From 0630
• Custom Stand Builders  - From 0830
• Exhibitors Access to setup stands  - From 1330
• Booths must be completed by 1530. (Exhibition opens for Welcome Reception at 1700)

Exhibition Open Hours:

• Saturday 1 August  - 1700-1900
• Sunday  2 August - 0830-1700
• Monday 3 August - 0830-1700
• Tuesday 4 August - 0830-1530

Exhibition Move-Out - Tuesday 4 August:

• Exhibitors  move-out - 1530-1630
• Exhibition Hire Services  - 1630-2100
• Custom Stands - 1630-1900

Move out to be completed by 2100 on Tuesday 4 August.

Collection of Goods - Wednesday 5 August:

• All outgoing goods must include the TE PAE OUTGOING LABEL.
• All goods must be collected from the loading dock, between 0730-1600.  
• Te Pae will apply storage charges if goods are not collected by 1600.
• Te Pae reserves the right to dispose of any remaining goods one (1) week after the conclusion of the event.  Disposal of any remaining goods may incur a removal charge.
  

Key Contacts

Deliveries

The exhibition occupies Exhibition Hall 1-2 on the Ground Floor of Te Pae Christchurch Convention Centre.

Please advise the AACB Event Manager of all deliveries, contractors and vendors who require access to the venue, by Friday July 24.

Vehicles and deliveries to the loading dock need to be pre-booked using the Loading Dock Booking Form. Please select Location 'Convention Dock - Events' on the form. No on-site storage is available prior to Friday July 31.

Authority to Sign 

Te Pae will not take delivery of any goods, packages or other materials on behalf of a Client, Contractor, Exhibitor or their Agent.  Please ensure that your representative or service Contractor is present to sign for your freight, an ‘Authority to Leave’ has been signed with your courier.  This must be completed prior to the arrival of your goods. 

Te Pae does not accept responsibility for the condition, quantity or safety of any items delivered or dispatched to the Centre in the absence of the Client, Exhibitor, his Agent or Contractor.  Clients, Contractors and Exhibitors acknowledge that loss or damage are insurable risks and that obtaining insurance is their responsibility.  If they fail or choose not to do so, it is at their own risk. 

Move-in:

Saturday 1 August - refer to above schedule. To ensure all exhibitors experience a speedy and trouble-free build of their exhibition, exhibitors and stand contractors must adhere to the access time provided. Access into the exhibition space prior to the scheduled time will not be permitted.

All exhibition booths must be completed and exhibitors moved in by 1530 on Saturday 1 August. 

Safety vests and enclosed shoes MUST be worn at all times during the move-in and out schedule.

Move-Out:

Move-out is from 1530 on Tuesday 4 August. All exhibitors are asked not to commence bump out until the completion of lunch. The prior consent of the Event Manager is required for exhibitors to move out or breakdown prior to the scheduled time.

To assist with courier pickups and movement of items to the Loading Dock for dispatch, please ensure each item is labelled with a completed courier form from your designated pickup company as well as the Outgoing label. Unlabelled goods may be deemed as rubbish and disposed of post-show.  It is the owner’s responsibility to label their goods to prevent mishandling.